If your business still relies on Gmail for your company’s email, it’s time to consider upgrading to Google Workspace. While Gmail is great for personal use, it lacks many features that growing businesses need for secure and productive team communication and collaboration. Here are the benefits of upgrading to Google Workspace:
Additional Storage with Workspace
Gmail limits your storage to 15GB per account, while Google Workspace starts at 30GB of storage and goes all the way up to unlimited storage across all Google Suite apps. With more employees and bigger files, your business will need more storage. Additionally, your data is automatically backed up when you use Google Workspace, so you never have to worry about losing important files.
Customize Your Gmail Address with Workspace
With Gmail, you are limited to the generic “@gmail.com” email address. When you send out emails to customers or vendors, it is best to use your domain name as your email address to establish yourself as a professional and legitimate brand. This also builds trust with your customers, letting them know that you are who you say you are and aren’t sending them spam or something harmful.
Administrative Control with Workspace
Google Workspace offers a separate dashboard for admin access that allows you to easily add new users, manage your company’s devices, and access your security settings from one central location. Gmail does not offer this.
Improve Your Team’s Collaboration with Workspace
Google Workspace offers Google apps like Docs, Sheets, Slides, Meet, and Chat that make collaborating with a team easier. Team members can work together on documents and communicate within one secure location. With Workspace, you are also able to create multiple calendars for different teams or projects to help you stay organized and on the same page with your team.
More Freedom for Meetings with Workspace
With the free version of Gmail, you are limited to how many participants you can have on a Google Meet video call. With Google Workspace, you can have up to 500 participants on a video call, you have the ability to record and store your meetings on Google Cloud. You can also utilize the background noise feature, and there are no time constraints on meeting length.
Advanced Security with Workspace
Google Workspace provides advanced security features like multi-factor authentication, single sign-on, and endpoint management on company-owned devices. There are also compliance offerings to help regulate data governance based on your industry. Gmail security and compliance capabilities are minimal.
24/7 Support with Workspace
With Gmail, your support options are limited to the information on Google’s Help Center. With Google Workspace, you have access to 24/7 customer support via phone or email. This is great for businesses that don’t have the resources to hire an IT person and means you can still talk to a real person when issues arise, giving you peace of mind.
Make the Switch to Google Workspace Today
If you are constantly running out of space in your inbox, it could be time to switch to Google Workspace. Or maybe your team has grown and you want to improve your communication and collaboration, Google Workspace is a great all-in-one solution for that. Gmail and Google Workspace have pros and cons, but it ultimately comes down to your business needs.
If you are ready to make the switch to the business-oriented Google Workspace, contact us today. We are happy to answer all of your questions. Our team is here to help make the transition from Gmail to Workspace as seamless as possible and the switch usually only takes a few hours to complete.